Plans for every kind of production
The real prices, on the page — no “contact sales” wall. Start free, and pay per seat when the caps get in your way.
Free
Enough to run your first productions end to end and decide whether this fits how you work.
No card, no time limit
Includes
- Up to 2 team members
- 3 active productions
- Gear inventory and rentals with conflict detection
- Quotes, order confirmations and 5 invoices a month
- Client video review, with 2 GB of storage
- Time tracking
Essential
No caps on people, productions or invoices — plus the financials, accounting sync and agent tools that take the admin off your desk.
Or $300/seat/year — 2 months free
Everything in Free, plus
- Unlimited team members, productions and invoices
- Financials — per-production P&L and margins
- Accounting sync — invoices and credit notes to your bookkeeping software
- Your logo and styling on every quote and invoice
- AI agent tools (MCP) — let any AI assistant read and update your productions
- A portfolio of your best cuts, embedded on your own site
- 500 GB of client review storage
Billed per seat. Every seat gets the full feature set.
Only people who sign in are seats. Clients reviewing a cut, crew opening a call sheet and students booking gear never count — and never pay.
Plans & features
Free $0 | Essential $30 per seat / month | |
|---|---|---|
| Seats & limits | ||
| Team members ? | 2 | Unlimited |
| Active productions ? | 3 | Unlimited |
| Invoices per month ? | 5 | Unlimited |
| Review storage ? | 2 GB | 500 GB |
| Run the job | ||
| Productions ? | ||
| Shoot days & call sheets ? | ||
| Time tracking ? | ||
| Financials ? | ||
| Gear | ||
| Gear inventory ? | ||
| Rentals & rental shop ? | ||
| Post & delivery | ||
| Client review ? | ||
| Portfolio embeds ? | ||
| Documents & money | ||
| Custom PDF styling ? | ||
| Your logo only on PDFs ? | ||
| Accounting sync ? | ||
| Connections | ||
| AI agent tools (MCP) ? | ||
| On every plan | ||
| Clients, reviewers and crew links ? | ||
| Phone view for the crew ? | ||
| Change history and the bin ? | ||
| English and Danish ? | ||
Pricing questions
How much does ProductionPal cost?
Production companies start free — 2 team members, 3 productions, 5 invoices a month, no card. Essential is $30 per seat a month ($300 a year) with everything unlocked and no caps on people, productions or invoices. Solo owner-operators and freelance producers get a free single seat. Editors start free and Post is $15 a seat. Schools pay $99 a month including 3 staff seats, then $25 per extra staff seat, and student accounts are always free.
Is there a free plan, or just a trial?
Both. The Free plan for production companies has no time limit — it has caps instead. Owner-operators, producers and editors get a free single seat. On top of that, the paid plans open with a 14-day trial, so you can use them before paying.
Why one paid plan instead of three tiers?
Because the tiers other tools sell mostly differ by which features they hold back. Essential has all of them — financials, accounting sync, PDF styling, agent tools, client review — and you pay only for the people who use it. A three-person company gets exactly what a thirty-person one gets.
Do I need a credit card to start?
No. The Free plan and the solo plans need no card at all, and neither does the school trial. The company and Post trials take a card so the subscription can carry on if you keep it — cancel from the billing portal before the 14 days are up and you pay nothing.
How does pricing work for schools and film programs?
$99 a month for the department, including 3 staff seats, then $25 for each extra staff seat. Student accounts are unlimited and free — they are never counted as seats. Students browse a private gear shop, see real availability and send booking requests; staff approve or decline them. Students never see a price — no rental rates, quotes or invoices.
What counts as a seat?
Anyone you invite who can sign in and work in your company. Clients reviewing a cut through a share link, crew opening a call sheet and, for schools, students are not seats.
Can I switch plans or cancel later?
Yes, at any time, from the billing portal. Your data is never deleted on a plan change — if you drop below a cap, existing records stay readable and you simply can’t add past the new limit.
What happens to my data if I stop paying?
Nothing is deleted. A production company moves to the Free plan: productions, gear, quotes and invoices all stay in place and stay exportable as PDFs, under the free caps until you pick Essential up again.
Do you charge extra for storage?
Client review comes with storage included — 2 GB on Free and 500 GB on Essential, 10 GB on Post Free and 250 GB on Post. Attachments on productions, gear and documents are separate from that pool.
Start on the plan that fits today
Move your next production across, and keep every record if you ever stop.