For freelancers & owner-operators

Run your jobs or rent out your kit, on one free seat

Some freelancers need projects, clients, call sheets and invoices without a company around them. Others own the gear and need a shop, quotes and a calendar that never double-books. ProductionPal does both, free for one person.

Get started freeBook a demo
Free, one seatNo time limit, not a trialNo card
Projects5
Search…+ New Project
NameClientPhaseStatus
Summer spotBrightwaterProductionConfirmed
Daylight brand filmSkywardPreproductionConfirmed
AftermovieRiverside FestPostproductionConfirmed
Product launchBolt & CoNot startedLead
Recruitment filmsCounty HealthPostproductionInvoiced

Which one are you?

I run the jobs

Freelance producers, directors and anyone who needs projects, clients and invoices without a company around them.

  • A project per job, with its client and crew
  • Call sheets and a budget for every shoot
  • Quotes and invoices from the same project
See how it works

I bring the kit

DPs, gaffers, grips and sound recordists who own their gear and rent it out, with themselves or without.

  • Your gear with photos and day rates
  • A public rental shop on your own link
  • A calendar that never double-books you
See how it works

I run the jobs

Project, client and invoice management for one

Every job gets its own project, with the client, the days, the crew, the budget and the paperwork attached.

Projects & clients

Every job, its own project

The client, the shoot days, the crew, the budget, the deliverables and the documents, all on one project. Your whole slate, phase by phase, on one screen instead of a folder of files per job.
  • Your whole slate on one screen
  • Clients and contacts kept with their jobs
  • Tasks on the job they belong to
Productions
›Brightwater — Summer spot
OverviewDaysDeliverablesOrdersExpensesTasksTime trackingPostplanBoardFiles
RevenuePartial actual
$42,500.00
Cost
$16,460.00
Profit
$26,040.00
61% margin
Deliverables
0 / 3
3 open
Deliverables View more ›
TITLEDUESTATUS
Hero film · 16:9Oct 31In review
Cutdown · 9:16 · ESNov 3Editing
Cutdown · 9:16 · ENNov 3Editing
Team
ECJTMROB+82 shoot days · 12 crew booked

Shoot days

Call sheets that update themselves

Each day’s running order is the call sheet. Everyone gets their own link showing only their blocks, plus a calendar invite that follows every change, so a moved call time never means a new PDF.
  • Travel between locations estimated for you
  • Crew and clients open their link without an account
  • Your crew book with roles and day rates
Shoot days & call sheets

Day 2 · Santa Monica

Confirmed
TimeBlockTypeWho
6:30 AMCrew callCallAll crew
6:45 AM↦Drive to Santa Monica Pier · 18 minTravelCamera, Grip
7:30 AMRig & light the pierSetupCamera, Light
8:30 AMScenes 1–3 · Sunrise runShootingEveryone
12:00 PMLunchBreakEveryone

Budgets

Estimate against actual, by category

Gear, crew, travel, catering, post. Every job carries a budget, and real costs and logged time land against it as they come in, so the variance shows while you can still act on it.
Quotes & invoices
Brightwater — Summer spot38%
Skyward brand film24%
Riverside Fest aftermovie41%

Estimate Actual

Get paid

Approvals, then the invoice

Share cuts for client review and collect timecoded notes and approvals from a link. Then the invoice comes from the confirmed order as a proper PDF, emailed with delivery tracking.
Client review
QuoteOrderInvoice
Quote 2 · accepted by RachelSent Oct 2 · opened 3 times
Order confirmationCrew, gear and post locked in
Invoice 1187 · from the order linesSent to bookkeeping · tax handled

I bring the kit

Your kit, rented out properly

Your gear with photos and day rates, a shop clients can book from, and quotes and invoices that look like a company sent them.

Your shop

A public rental shop on your own link

Publish the kit you want to rent out, with photos and your rates. It stays in step with your inventory, enquiries come straight to you, and it embeds in the site you already have.
  • Packages booked as one line
  • Hide quantities or availability if you prefer
  • Requests land ready to turn into a quote
Gear & rentals

Availability

Week 421 clash
ItemMon 13Tue 14Wed 15Thu 16Fri 17Sat 18Sun 19
Sony FX6 kitBrightwater spotSkyward · quote
Canon C70Rental #2031
Aputure 600d ×2Brightwater spot
DJI RS 4 ProRiverside Fest

Quotes

Sell your hours and your gear on one quote

Your day rate and your kit, side by side on the same quote, built from your own catalog. Prices freeze the moment you quote them, so old documents stay true.
Quotes & invoices

Job 2041 · Quote 2

QuoteOrderInvoice
LineQtyAmount
CrewDirector of photography2 days2,400.00
CrewGaffer2 days1,700.00
GearSony FX6 kit2 days900.00
GearLighting package2 days1,300.00
Subtotal
11,400.00
Discount 5%
−570.00
Total USD
10,830.00

Availability

Two jobs, never one camera

Every booking, quote and hold counts toward availability, so a date you already promised shows while you build the next quote.
Skyward brand film · Day 1 · Gear1 clash1 tight
ItemQtyAvailability · Wed 15 – Fri 17
Sony FX6 kit1On Brightwater spot · Wed–Thu
Sigma 18-35mm T2 Cine1Free all 3 days
SmallHD Ultra 72Free all 3 days
DJI RS 4 Pro1Free all 3 days
Aputure 600d21 of 2 free on Thu
Sachtler Flowtech 751Back from service Tue
Rode NTG22Free all 3 days

Swap the Sony FX6 kit?

The Canon EOS C70 kit is free all 3 days, at the same day rate.

Use the C70 kitSub-rent an FX6

Load-out

Pack, return, invoice

Tick off the packing list at the load-out and check it back in when it returns, by QR on your phone. A returned line frees its gear the same day, and the invoice comes from the confirmation.

Rental 2031 · Packing

3 of 5
ARRI SkyPanel S60-C
Aputure 600d Pro
Astera Titan tubes ×8
C-stands ×6
Power distro + 6 × 10 m cable

Pickup Tue, Oct 14, 8:00 AM · Northlight Films

A board per job

References, notes, shot lists and arrows on one canvas.

Prices that stay true

Every quote and invoice kept at the price you quoted it.

On your phone

Call sheets, packing and returns, sized for a phone.

Free tools

Day rate and kit fee calculators, lens mount compatibility and field of view.

From the first enquiry to paid

  1. 1

    Set up once

    Add your clients and the crew you call, and your gear with photos and day rates if you own any.

  2. 2

    Quote the job

    Your hours, your kit or both on one quote. Anything already committed on those dates flags at once.

  3. 3

    Run the days

    Shoot days with locations and call times, invites in everyone’s calendar, and the kit packed from the list.

  4. 4

    Deliver and invoice

    Approvals collected, the gear checked back in, then the invoice and the finished budget against the plan.

Free, whichever one you are

Two free one-seat plans with no time limit and no card: Producer if you run the jobs, Owner-operator if you bring the kit.

Compare every plan

Producer

For freelance producers running other people's productions — full project management, light on gear.

$0

One seat, no time limit

Start free

Includes

  • A project for every production
  • Crew scheduling, call sheets and calendar invites
  • Budgets with estimated vs. actual
  • Client video review
  • Quotes and invoices from the same project

Built for one person. When you grow a team, the company plans pick up from there.

Owner-operator

For gaffers, DPs and owner-operators renting out their own kit between gigs.

$0

One seat, no time limit

Start free

Includes

  • Your gear, your rates, your public rental shop
  • Quotes, confirmations, packing lists and invoices
  • Projects for the jobs you work on
  • Availability that stops you double-booking yourself

Built for one person. When you grow a team, the company plans pick up from there.

Frequently asked questions

Is it actually free?

Yes. Both solo plans are a single seat with no time limit and no card required, not a trial that lapses into a bill.

Which of the two free plans is for me?

Pick by whether you run jobs or supply kit. The Producer plan is built around projects: call sheets, budgets, client review and invoicing, with gear and rentals as a free add-on if you own some. The Owner-operator plan is built around your kit: your inventory, a public rental shop, quotes and packing lists.

I do both. Which should I pick?

Pick by where most of your work is. If it is producing, take Producer and add gear and rentals for free. If renting out kit pays the bills, take Owner-operator, which still gives you projects for the jobs you work on.

Can crew and clients see the schedule without an account?

Yes. Each person gets a call sheet link and a calendar invite for the days they’re on, so nobody needs a login or a seat to know where to be.

Can clients book from the shop directly?

Clients browse your shop with live availability and send a request. Nothing is committed until you turn it into a quote or a confirmation. The shop has its own link, so you don’t need a website, and it embeds if you have one.

What if I take on a partner or an assistant?

The solo plans are built around one person. When you start working with a team, the company plans pick up from there: start free, then Essential at $30 a seat.

Keep reading

For production companiesDay rate calculatorKit fee calculatorPricing

Run your jobs, rent out your kit

One seat, free, with no time limit.

Get started freeBook a demo
Free Software for Freelancers & Owner-Operators – ProductionPal