Features

Every phase of a production, in one project

Not a generic project tool adapted for productions. A production moves through the same project from pitch to final invoice, so nothing gets re-entered when the job moves on.

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Free for solo operatorsFree to start for teamsEnglish and Danish

Pitch & plan

Pitch it, plan it, price it

Collect references, shot lists and notes on the project’s own board. Build the quote from your price list and your own gear, and when the client says yes it becomes the order. Nothing is typed twice.
  • A board on every project: notes, checklists, images, PDFs and arrows
  • Quotes built from your catalog and your own gear
  • Deliverables with their specs, ratios and subtitle languages
  • Tasks, docs and files that live on the project they belong to

Tone

Warm, early light. Handheld, close on hands.

Shot list · Scene 1

Wide · pier at sunrise

Close · bottle cap

Track · runners

Client ask

Hero film + 3 social cutdowns

Shoot days & call sheets

Everyone knows where to be

Each shoot day has a running order — call, travel, setup, shooting, lunch, wrap — and every person’s call sheet is cut from it. Move the call and every invite and personal call sheet follows.
  • A schedule that ripples a new start through the day, past midnight included
  • Personal call sheets: each person sees their own blocks, no login needed
  • Travel between locations estimated and added as blocks, with map links
  • Calendar invites for crew and freelancers that update when the plan changes
  • A live call sheet on the phone: what’s on now, who’s late, wrap
  • Tentative days held while the client picks a date

Day 2 · Santa Monica

Confirmed
TimeBlockTypeWho
6:30 AMCrew callCallAll crew
6:45 AM↦Drive to Santa Monica Pier · 18 minTravelCamera, Grip
7:30 AMRig & light the pierSetupCamera, Light
8:30 AMScenes 1–3 · Sunrise runShootingEveryone
12:00 PMLunchBreakEveryone
1:00 PMScene 4 · Product heroShootingCast, Camera
3:30 PM↦Company move to the boardwalk · 6 minTravelEveryone

Gear & rentals

Book the kit, never twice

Put gear and people on shoot days. Every booking across projects, rentals and open quotes lands on one timeline, so a clash shows up before anyone loads the van — not on set.
  • Double bookings flagged across projects, rentals and pending quotes
  • Gear that comes back late keeps holding its dates until it’s returned
  • Packages, maintenance from report to resolved, and QR labels to scan
  • Sub-rent what you don’t own and track it back to the vendor
  • Your own rental shop — on its own link or embedded in your site
  • A built-in library of 758 products with photos and typed specs

Availability

Week 421 clash
ItemMon 13Tue 14Wed 15Thu 16Fri 17Sat 18Sun 19
Sony FX6 kitBrightwater spotSkyward · quote
Canon C70Rental #2031
Aputure 600d ×2Brightwater spot
DJI RS 4 ProRiverside Fest
Sennheiser MKH 416BrightwaterRental #2040

Quotes & invoices

Bill it, and see what you made

The accepted quote becomes the order, and the invoice comes straight from its lines and the billable expenses — so nothing is billed twice or forgotten. Every project shows its real margin as the costs come in.
  • Quote → order → invoice, with every invoice line tied to what it bills
  • Branded PDFs, emailed as your company, with delivery tracking
  • A VAT rate per company, and standard, EU reverse charge or export per client
  • Credit notes, and cancel-and-reissue for a corrected invoice
  • Invoices and credit notes sent to your bookkeeping software as you issue them
  • A monthly P&L across the company, with your fixed costs

Job 2041 · Quote 2

QuoteOrderInvoice
LineQtyAmount
CrewDirector of photography2 days2,400.00
CrewGaffer2 days1,700.00
GearSony FX6 kit2 days900.00
GearLighting package2 days1,300.00
Subtotal
11,400.00
Discount 5%
−570.00
Total USD
10,830.00

Client review

Cut, review, approve

Share a cut on a link and the client watches it in the browser — no account, no download. Their notes land on the frame they mean, and their approval attaches to the deliverable it belongs to.
  • Timecoded comments, drawings on the frame and range notes
  • Internal rounds the client never sees, then a client round when you send it
  • Per-link permissions: comments, downloads, email check, expiry
  • Stills rounds: stars, picks and rejects against a “pick 3” brief
  • Compare side by side, wipe, difference or A/B against the earlier take
  • Uploads up to 200 GB per file
Campaign film · 16:9/v3
00:00 / 00:301080p1×
Version 3In reviewApprove
All commentsOpen 0Resolved 0

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Post plan & client portal

A post plan the client greenlights

Lay out the cut rounds, the feedback windows and the delivery date for each deliverable, then share it in the client portal for a greenlight. Rounds track themselves against what was actually sent to review.
  • Cut round N is review version N — the plan knows what was sent
  • A versioned PDF of the plan, with a new version only after edits
  • One link per client for the post plan, the deliverables and review
  • Each part of the portal opened by the producer, when it’s ready

Post plan · v2

Greenlit by Rachel
202122232425262728293031
Edit · cut 1
Client feedback
Cut 2
Grade & mix
Delivery

Round 1 sent to review Oct 23 · cut 2 due Oct 27

Portfolio

Your best cuts, on your own site

Pick final cuts into your portfolio and paste the embed on your website. The player wears your colours, carries no third-party branding, and every embed goes dark at once if you remove a cut.
  • Embeddable player per cut, in your colours
  • Like, share, embed code, quality and speed, picture-in-picture — switched per cut
  • Included on Essential and on Post
northlightfilms.com/work

Selected work

▶
Skyward — Daylight♥Share</>

Plugs into the tools you keep

Keep editing where you edit and bookkeeping where you bookkeep. ProductionPal passes the work along, so you stop copy-pasting between them.

DaVinci Resolve

A plugin for Resolve Studio on Mac and Windows. Deliverables become timelines, review comments land as markers, editing time is logged for you and renders go straight to client review. Render presets, workspaces and shortcuts are set once for every editor.

ProductionPal · Deliverables

Hero film · 16:9Timeline ready
Cutdown · 9:16 · ES2 markers
Cutdown · 9:16 · ENRender → review

Your bookkeeping software

ProductionPal integrates with external bookkeeping software: invoices and credit notes go across as you send them. Look up Danish clients by CVR number instead of typing their details, and the linked contact stays in step with the client.

Invoice 1187 · Brightwater$17,270.00Booked
Credit note 1188 · Skyward−$600.00Booked
Invoice 1189 · Riverside Fest$4,020.00Draft

Your calendar

Google Calendar, Outlook or Apple Calendar. Shoot days arrive as calendar invites for crew and freelancers, with their own call sheet link, and update themselves when the plan changes.

OCT14

Brightwater spot · Day 2 · Gaffer

Call 6:30 AM · Santa Monica Pier

Your call sheet

Your AI assistant, over MCP On Essential

Add the ProductionPal connector in Claude, ChatGPT or any assistant that supports MCP, sign in and allow access. Ask whether the FX6 is free next week, draft a quote or add a shoot day. It acts as you, with your permissions, and every change it makes is in the history.

Is the FX6 kit free next Thursday? If not, what is?
Checked gear availability in ProductionPal
It’s on Brightwater · Summer spot Wed–Thu. The Canon C70 kit is free all week. Want me to add it to the Skyward quote?

And the parts around the job

The things every production needs and nobody wants a separate app for.

Tasks

List, board and calendar views, on the project they belong to. Personal tasks stay private.

Docs with history

Rich docs with images. One version kept per editing session, restorable from History.

Files

A Files tab on every client and project, folders and all, stored untouched.

Time tracking

Timers per project and deliverable. Edit time from Resolve shows up as drafts to confirm.

On your phone

Today’s call sheet, packing and returns, tasks, time and notifications — sized for a phone on set.

The bin and the history

Deleted projects and rentals go to a bin you can restore from. See who changed what, and when.

Search everything

One search over projects, gear, people, deliverables and clients.

The gear library

758 cameras, lenses, lights and grip with photos and specs. Link your kit instead of hunting for product shots.

See it on your next production

Start with one job. The rest follows as each old tool stops being needed.

Get started freeBook a demo
Features – ProductionPal