Features

Every feature built for the production workflow

Not a generic project tool adapted for productions. Every screen, every workflow, every detail designed around how production companies actually operate.

P

Productions

Your command center from pitch to wrap

Every production has a lifecycle — Lead, Pre-production, Production, Post, Delivered, Invoiced. ProductionPal tracks each phase with dedicated views for deliverables, crew, gear, and budget. No more guessing where a project stands.

Key capabilities

  • Phase-based workflow with automatic status tracking
  • Deliverables management with assignment and deadlines
  • Per-production budget dashboard with estimated vs. actual
  • Client and internal production types
  • Crew and gear linked directly to each production
  • Full audit trail — every change logged
G

Gear & Inventory

Never double-book again

Your entire equipment inventory in one system. Every camera, lens, light, and audio kit gets a profile with photos, rental pricing, categories, and maintenance history. Real-time availability means conflicts are caught before they happen.

Key capabilities

  • Real-time availability calendar across all productions and rentals
  • Gear packages — bundle frequently-used kits for fast booking
  • Rental pricing with configurable day rates
  • Maintenance tracking with service history
  • CSV import for bulk inventory setup
  • Archive instead of delete — historical integrity preserved
C

Crew & Scheduling

From call sheet to calendar invite in one click

Shoot days are the heartbeat of production. Create days with locations, call times, and crew assignments. Team members and freelancers see their schedules in one place. Share public links and send .ics calendar invites directly.

Key capabilities

  • Shoot day cards with location, call time, and notes
  • Crew assignment with role-based scheduling
  • Freelancer and team member management
  • Public shareable schedule links
  • Calendar invite (.ics) generation
  • Multi-day production planning
B

Budgets & Financials

Know your margins before you wrap

Every production has a budget. ProductionPal tracks revenue, expenses, and costs per production and per category. Line-item snapshots freeze financial data at the point of creation — changing a rate today never alters yesterday's quote.

Key capabilities

  • Budget categories for gear, crew, travel, catering, post, and more
  • Estimated vs. actual cost tracking
  • Revenue tracking from quotes and invoices
  • Cost tracking from time entries
  • Line-item snapshots — financial data is immutable once recorded
  • Profit margin visibility per production
Q

Quotes & Invoicing

A complete document workflow

Build quotes from your gear catalog and custom line items. Convert quotes to confirmations, generate packing lists, and issue invoices. Every document preserves a snapshot of pricing at the time of creation. Sync with your accounting system.

Key capabilities

  • Quote builder with gear catalog integration
  • Headings, custom lines, and grouped sections
  • Quote → Confirmation → Packing List → Invoice workflow
  • PDF export for every document type
  • Accounting system sync (Dinero integration)
  • Price snapshots — documents are financially immutable
T

Time Tracking

No more end-of-month timesheet chaos

Log hours by production and phase — prep, shoot, wrap, post. See time spent per production in real time. Team members log their own time; managers get instant visibility into where hours are going.

Key capabilities

  • Per-production and per-phase time logging
  • Multiple entries per day across productions
  • Cost tracking from logged hours
  • Team and freelancer time views
  • Integration with production budgets
  • Simple daily entry UI — no complex timesheets

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