For production companies

Every production, from pitch to paid

Commercial houses, documentary teams, branded-content studios. Every job lives in one project — the quote, the gear, the crew, the call sheet, the review link, the invoice and the margin — instead of five tools that never agree.

Get started freeBook a demo
Free to startEssential $30 per seatHosted in the EU
›Brightwater — Summer spot
OverviewDaysDeliverablesOrdersExpensesTasksTime trackingPostplanBoardFiles
RevenuePartial actual
$42,500.00
Cost
$16,460.00
Profit
$26,040.00
61% margin
Deliverables
0 / 3
3 open
Deliverables View more ›
TITLEDUESTATUS
Hero film · 16:9Oct 31In review
Cutdown · 9:16 · ESNov 3Editing
Cutdown · 9:16 · ENNov 3Editing
Team
ECJTMROB+82 shoot days · 12 crew booked

Sound familiar?

Today

The stack you didn’t choose

A board that knows nothing about gear, a spreadsheet for the budget, a calendar for shoot days, another app for quotes. Reconciling them is somebody’s Friday.

With ProductionPal

One project per job. Each phase has the views that phase needs, so “where is this job” is a glance, not a Slack thread.

Today

Finding the clash on the day

Two productions quietly booked the same camera three weeks apart, and you learn about it when the van is loading.

With ProductionPal

Availability across every production, rental and open quote. A clash shows while you build the gear list, with the booking it collides with.

Today

Never quite knowing the margin

The quote said one thing, the shoot spent another, freelancers invoiced late — and the real profit is a number you reconstruct in March.

With ProductionPal

Costs land against the budget as the job runs. Estimate against actual, per category, while you can still act on it.

Gear

Gear that can’t be double-booked

Availability is worked out across every production, rental and pending quote at once. Gear that comes back late keeps holding its dates until it’s actually returned.
  • Clashes flagged while you build the list
  • Sub-rent what you don’t own and track it back to the vendor
  • Hold tentative days while the client picks a date
Gear & rentals
Skyward brand film · Day 1 · Gear1 clash1 tight
ItemQtyAvailability · Wed 15 – Fri 17
Sony FX6 kit1On Brightwater spot · Wed–Thu
Sigma 18-35mm T2 Cine1Free all 3 days
SmallHD Ultra 72Free all 3 days
DJI RS 4 Pro1Free all 3 days
Aputure 600d21 of 2 free on Thu
Sachtler Flowtech 751Back from service Tue
Rode NTG22Free all 3 days

Swap the Sony FX6 kit?

The Canon EOS C70 kit is free all 3 days, at the same day rate.

Use the C70 kitSub-rent an FX6

Shoot days

Call sheets that reach the crew

Each day’s running order is the call sheet. Crew and freelancers get a calendar invite and their own call sheet link — showing only their blocks — and both follow every change.
  • Call and wrap per person, from their own blocks
  • Travel between locations added as blocks
  • A link crew open without logging in
Shoot days & call sheets

Day 2 · Santa Monica

Confirmed
TimeBlockTypeWho
6:30 AMCrew callCallAll crew
6:45 AM↦Drive to Santa Monica Pier · 18 minTravelCamera, Grip
7:30 AMRig & light the pierSetupCamera, Light
8:30 AMScenes 1–3 · Sunrise runShootingEveryone
12:00 PMLunchBreakEveryone

Money

Quote → order → invoice, nothing retyped

Build the quote from your price list and gear. When the client accepts, it becomes the order, and the invoice comes from the order’s lines — so nothing is billed twice or forgotten.
  • Branded PDFs, emailed with delivery tracking
  • Every invoice line tied to what it bills
  • Invoices and credit notes sent to your bookkeeping software
Quotes & invoices
QuoteOrderInvoice
Quote 2 · accepted by RachelSent Oct 2 · opened 3 times
Order confirmationCrew, gear and post locked in
Invoice 1187 · from the order linesSent to bookkeeping · tax handled

Financials

The margin, before you wrap

Every production carries a budget by category. Logged time and real costs land against it as the job runs, and the monthly P&L adds your fixed costs.
See financials
Brightwater — Summer spot38%
Skyward brand film24%
Riverside Fest aftermovie41%

Estimate Actual

Post

Client review without another subscription

Send a cut on a share link. Clients leave timecoded comments and approve — no account, no extra tool, and the approval sits on the deliverable it belongs to.
Client review
00:12:08
▶ 00:12 / 01:30v31080p
RKRachel · Brightwater00:12

Love the opening. Can the logo sit a bit bigger?

JTJake00:12

Bumped to 120% in v3.

A rental shop

List the kit that sits idle between your own jobs. Same inventory, same availability.

DaVinci Resolve

Deliverables become timelines, notes land as markers, renders go straight to review.

Your AI assistant, on Essential

Ask about the slate, draft a quote or add a shoot day — acting as you.

Who changed what

Every edit carries a name and a time. Deleted jobs go to a bin you can restore from.

From the first email to the final invoice

  1. 1

    A lead comes in

    Create the production, build the quote from your catalog and send the PDF. Its gear already counts toward availability.

  2. 2

    The client says yes

    The quote becomes the order. The budget picks up the revenue, the crew roles come from the order lines.

  3. 3

    Prep and shoot

    Shoot days with call times and locations, crew booked and invited, the gear packed from the same list.

  4. 4

    Deliver and bill

    Cuts reviewed on a link, approvals on record, the invoice issued from the order — and the margin read.

AB
“After ten years running a production company, I built the tool I always wished existed. We run our own productions on it every day.”
Alexander Bachmann, Founder

The real price, on the page

Start free with two seats and three productions. Essential unlocks everything, per seat, after a 14-day trial.

Compare every plan

Free

Enough to run your first productions end to end and decide whether this fits how you work.

$0

No card, no time limit

Start free

Includes

  • Up to 2 team members
  • 3 active productions
  • Gear inventory and rentals with conflict detection
  • Quotes, order confirmations and 5 invoices a month
  • Client video review, with 2 GB of storage
  • Time tracking
Everything included

Essential

No caps on people, productions or invoices — plus the financials, accounting sync and agent tools that take the admin off your desk.

$30per seat / month

Or $300/seat/year — 2 months free

Start 14-day trial

Everything in Free, plus

  • Unlimited team members, productions and invoices
  • Financials — per-production P&L and margins
  • Accounting sync — invoices and credit notes to your bookkeeping software
  • Your logo and styling on every quote and invoice
  • AI agent tools (MCP) — let any AI assistant read and update your productions
  • A portfolio of your best cuts, embedded on your own site
  • 500 GB of client review storage

Billed per seat. Every seat gets the full feature set.

Frequently asked questions

How is this different from a generic project management tool?

Generic boards are configured into something that approximates production. ProductionPal already knows what a shoot day is, what gear availability means, that a quote becomes an order becomes an invoice, and that a production moves through phases. You are not building the concepts — they are the product.

Can we manage our own productions and rent gear out?

Yes, off one inventory. The same items serve your own shoots and client rentals, and availability is worked out across both, so renting a camera out can never collide with your own shoot.

What stops two productions booking the same camera?

Conflict detection runs as you build a gear list, across productions, rentals and pending quotes. A clashing item shows the exact overlapping dates and the booking it collides with.

Can we import the inventory we already have?

Yes — a CSV import brings in your gear with categories, rental prices and details, so setup is not weeks of typing. Crew can be imported the same way.

Do freelancers and clients need an account?

No. Freelancers get a calendar invite and a personal call sheet link for the days they are booked. Clients get quotes and invoices by email and a review link for cuts.

What does it cost for a small team?

Start free with 2 seats and 3 productions, no card. Essential is $30 per seat a month with everything unlocked and no caps — financials, accounting sync, PDF styling and agent tools included — and it opens with a 14-day trial.

Is our financial history safe from later edits?

Every line keeps the price it had when it was written, so updating a catalog rate today cannot change what a quote said in March. Changes to quotes, bookings and schedules are kept in a history you can browse.

Keep reading

Every featurePricingWhat it replaces

Run your next production in one place

Built by a production company, for production companies.

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Production Management Software for Video Companies – ProductionPal