For production companies
One system for the whole slate, from pitch to paid
Commercial houses, documentary teams, branded-content studios. ProductionPal holds every production through its real lifecycle — lead, prep, shoot, post, delivered, invoiced — with the gear, the crew, the budget and the paperwork attached to it rather than scattered across five tools.
The problem
What this replaces
The stack you did not choose
A project board that knows nothing about gear. A spreadsheet for the budget. A calendar for shoot days. A separate app for quotes. Nothing agrees with anything else, and reconciling them is somebody's Friday.
Finding out about the clash on the day
Two productions quietly booked the same camera three weeks apart, and you learn about it when the truck is loading. The information existed — just not anywhere that could compare the dates.
Never quite knowing the margin
The quote said one thing, the shoot spent another, freelancers invoiced late, and the actual profit on a job is a number you reconstruct months later — if at all.
What you get
Built for exactly this
Productions with a real lifecycle
Lead → Pre-production → Production → Post → Delivered → Invoiced. Each phase has the views that phase needs, so "where is this job" is a glance rather than a Slack thread.
Gear that cannot be double-booked
Availability is computed across every production, rental and pending quote at once. Build a gear list and conflicts show inline, with the exact dates and the booking they collide with.
Crew scheduling that reaches the crew
Shoot days carry location, call time and assignments. Send them as .ics invites that land in Google, Outlook or Apple Calendar — updates and cancellations propagate on their own.
Budgets that compare estimate to actual
Every production carries a budget by category. Logged time and real costs land against it as the job runs, so the margin is visible before you wrap, not after.
Quote → confirmation → packing list → invoice
One document chain, each step built from the last, every line price-snapshotted at the moment it was created. Changing a catalog rate today never rewrites last month's quote.
Client review without another subscription
Send a cut on a share link. Clients leave timestamped comments and approve — no account, no extra tool, and the approval is attached to the deliverable it belongs to.
A rental shop off the same inventory
The kit that sits idle between your own jobs can be listed in a public, embeddable shop. Same inventory, same availability, so renting out never collides with your own shoot.
Invoices that reach the accountant
Invoices and credit notes sync to your accounting system with auto-incrementing numbers, so the finance side is not a monthly re-typing exercise.
How it works
One job, six people, one record
A production is not a checklist — it is several people overlapping and handing off. Here is who is doing what, and where the client comes back in.
One job, six people, one record. A production is not a checklist — it is several people overlapping and handing off. Here is who is doing what, and where the client comes back in.
- Producer
- Lead: Pitches, builds the quote from the gear catalog
- Pre-production: Sets the budget, books crew, sends call sheets
- Production: Costs land against the budget as they happen
- Post through Delivery: Keeps deliverables moving to their deadlines
- Invoiced: Invoices, reads the finished margin
- Director
- Lead: Pitches alongside the producer
- Pre-production: Creative prep against the real schedule
- Production: Shoot days, locations, call times
- Post: Notes on each cut
- DoP
- Pre-production: Builds the gear list — conflicts flag inline
- Production: Shoots. Packing list came from the same list
- Crew
- Pre-production: Booked, and sent .ics call sheets
- Production: On set, logging time to the production
- Editor
- Post through Delivery: Cuts, and uploads each version for review
- VFX & Sound
- Post: Same deliverable, same deadline
- Client
- Lead: Brief, then the quote to approve
- Post through Delivery: Reviews on a link. Comments land on the frame. Approves.
- Invoiced: Gets the invoice
marks a handoffEveryone above is working in the same production record.
Pricing
Your plan
The real launch price — not a placeholder. Waitlist members use it free until then.
Essential
Everything unlocked, per seat
or $300/seat/year — 2 months free
Billed per seat. Every seat gets the full feature set.
No caps on people, productions or invoices — plus the financials, accounting sync and agent tools that take the admin off your desk.
- Unlimited team members, productions and invoices
- Financials — per-production P&L and margins
- Accounting sync — invoices and credit notes to Dinero
- Your logo and styling on every quote and invoice
- AI agent tools (MCP) — let Claude read and update your productions
- 500 GB of client review storage
Questions
Keep reading
Be running on it by October 2026
Join the waitlist and we'll set you up before we open to the public.