Every step of video production, now in one place

From the first pitch to the final invoice. Producers, crew, editors and whoever watches the money work in the same project — no spreadsheets, scattered review links or copy-pasting between tools.

›Brightwater — Summer spot
DateConfirmed
Tue, Oct 14
Shoot day 2 of 3
Call → wrap
7:00 AM → 5:30 PM
10.5 hours
Location
Santa Monica Pier
Los Angeles, CA
Search the schedule…
TimeBlockTypeWho
7:00 AMCrew callCallAll crew
6:45 AM↦Drive to Santa Monica Pier · 18 minTravelCamera, Grip
7:30 AMRig & light the pierSetupCamera, Light
8:30 AMScenes 1–3 · Sunrise runShootingEveryone
12:00 PMLunchBreakEveryone
1:00 PMScene 4 · Product heroShootingCast, Camera
3:30 PM↦Company move to the boardwalk · 6 minTravelEveryone
4:00 PMScene 5 · Golden hour on the sandShootingCast, Camera
5:30 PMWrap & packWrapEveryone

Every tool, project and department
- now always in sync

Gear listsWhat kit do we need, and is it free?
Call sheetWho meets when and where?
Quotes and invoicesWhat did we quote, and what is billed?
MoodboardHow will this project look and feel?
BudgetsWhat does this project cost?
Company financialsAre we actually making money?
Review linksWhat does the client think of the cut?
DeliverablesWhat are we delivering, and when?
Files and assetsWhere is the latest logo, music and footage?
Time trackingWho worked how many hours, on what?
Public shopWhat gear do we rent out?
NLE integrationHow do we keep track of post?
A single source of truth for all parts of modern production

A tool for every role - from pre- to postproduction

1Your role

2What are you trying to solve?

3How ProductionPal solves it

Estimate against actual, by category

Start the budget by category and quote from your own price list. As crew, kit and expenses land on the project, you see what it really costs against what you planned.

  • A budget by category
  • Costs land against the estimate
  • The margin on every project
Quotes & invoices
Brightwater — Summer spot38%
Skyward brand film24%
Riverside Fest aftermovie41%

Estimate Actual

Gear that can’t double-book

Rentals, projects and maintenance all book from one shared gear inventory, and any overbooking is flagged the moment you build the list.

Skyward brand film · Day 1 · Gear1 clash1 tight
ItemQtyAvailability · Wed 15 – Fri 17
Sony FX6 kit1On Brightwater spot · Wed–Thu
Sigma 18-35mm T2 Cine1Free all 3 days
SmallHD Ultra 72Free all 3 days
DJI RS 4 Pro1Free all 3 days
Aputure 600d21 of 2 free on Thu
Sachtler Flowtech 751Back from service Tue
Rode NTG22Free all 3 days

Swap the Sony FX6 kit?

The Canon EOS C70 kit is free all 3 days, at the same day rate.

Use the C70 kitSub-rent an FX6

Financials

Every gear purchase, project expense and invoice is tracked as it happens. Add your fixed costs - salaries, insurance, rent - and you have the whole financial picture of your company.

Profit & loss · 2026+$70,400 year to date

Revenue · Oct

$58,950

Costs · Oct

$43,750

Result · Oct

$15,200

26% margin

Month result Running result$70,400
JFMAMJJASO

October costs · $43,750

  • Salaries$20,300
  • Project expenses$13,700
  • Gear purchases$5,600
  • Rent & insurance$3,500
  • Maintenance$650

Made for everyone on the job

Each person sees their part of the same project, from the first quote to the final cut.

Producer

Quotes, schedules, books crew and kit, and always knows what’s confirmed, billed and left.

Camera & crew

Sees their call time, the location and the kit list — and packs and returns gear from a phone.

Editor

Gets deliverables as Resolve timelines and client notes as markers, and renders straight to review.

Owner & CFO

Sees the margin on every project and the monthly P&L, without asking anyone for a spreadsheet.

Bring the client along

Fewer emails and transfer links - invite the client into ProductionPal. Let them see cuts, post plans and call sheets, and approve the deliverables.

The confirmed order says what you deliver: duration, aspect ratios and subtitle languages. Every ratio × language becomes its own version, with a due date on the post plan.

Brightwater — Summer spot

› DeliverablesFrom order 2041 Confirmed
TitleDurationAspect ratioSubtitlesQtyDueStatus
Hero film — 60s01:0016:9ENES2Oct 27In progress
Cutdown — 30s00:3016:99:161:1EN3Oct 30In progress
Cutdown — 15s00:159:161:1ENES4Oct 30Not started
Bumper — 6s00:069:161Nov 3Not started

4 deliverables · 10 versions, each its own timeline in Resolve and its own due date on the post plan

One project carries the job from the order to the final file: the deliverables, every cut, every note and every approval.

For editors & post

Your productions, in any AI assistant

Check availability
Claude · How can I help?
Ask Claude
Draft a quote
ChatGPT · How can I help?
Ask ChatGPT
Move the schedule
Cursor · How can I help?
Ask Cursor
Read the numbers
Gemini · How can I help?
Ask Gemini

Connect ProductionPal to Claude, ChatGPT or any assistant that supports MCP connectors. Ask whether the FX6 is free next week, draft a quote from a client’s email or add a shoot day. It acts as you, with your permissions — and every change it makes is in the history, marked as the agent’s.

How the connector works
Check gear availabilityDraft a quote from an emailAdd a shoot dayShift the schedule 30 minEstimate travel between locationsSend a call sheet link
Create a taskLog hoursAdd a deliverableUpload a cut for reviewSend an invoice to bookkeepingRead this month’s P&L
Search every projectUpdate a docMove the post planResolve a review commentWrap the dayFind a client

Built for the boring parts, too

Read how we handle data

Who sees what

Roles and per-person permissions decide who sees the margins, sends invoices or invites people. Crew and clients only see their own link.

Who changed what

Every edit to a quote, a booking or a schedule carries a name and a time — agents included.

Nothing quietly disappears

Deleted projects and rentals go to a bin you can restore from.

VAT, handled

A VAT rate per company and a treatment per client: standard, EU reverse charge or export.

Questions we get a lot

Who is ProductionPal for?

It was made for production companies, by a production company. But everyone in filmmaking can use it for just what they need: editors and post houses, freelance producers, owner-operators who rent out their kit, and film schools that lend gear to students.

Do I have to move everything over at once?

No. Most teams start with their next project: add the gear you’ll use (or import it from a spreadsheet), put the crew on the shoot days and send the quote from ProductionPal. The rest follows as each old tool stops being needed.

How is this different from a review tool or a project management tool?

Each of those covers one slice of a production. ProductionPal covers the whole job in one project: the board, the quote, the gear and crew bookings, the call sheet, the review link, the invoice and the margin. Because it’s one project, nothing is copied from one tool to the next.

Do freelancers and clients need an account?

No. Freelancers get a calendar invite and a personal call sheet link for the days they’re booked. Clients get quotes and invoices by email, a review link for cuts and, if you rent out gear, your public rental shop.

What happens if gear gets double-booked?

You see it before it happens. Bookings across projects, rentals and open quotes share one timeline, and a clash shows up with the dates and the booking it collides with. Gear that comes back late keeps holding its dates until it’s actually returned.

Which editing and bookkeeping software does it work with?

Industry standards like DaVinci Resolve, with Premiere Pro next, plus tools for bookkeeping, calendars and more. If we’re missing something you use, let us know.

Can I use it with my AI assistant?

Yes. The AI can do anything you can do - nothing more. Ask it to check gear availability, draft a quote from a client’s email, add a shoot day or move the schedule, and every change it makes shows in the history. It works with Claude, ChatGPT and any assistant that supports MCP. You can always revoke or change its permissions.

Does it work on a phone?

Yes, we’ve got an app. Today’s call sheet, packing and returns, tasks, time and notifications, so the crew can use it on set and at the rental counter.

What does it cost?

Every plan has a generous free tier. If you need more, there’s a paid plan you can shape to what you use. See the pricing page for the details.

Run your next production in one place

Start with your next project. Bring the rest over when you’re ready.

Get started freeBook a demo
ProductionPal — Every step of video production, in one place