For producers
Every production you are running, in one place
Freelance and line producers hold three shoots for three different clients in their head at once. ProductionPal gives you unlimited productions with the crew, the schedule, the budget and the paperwork attached to each — free, for one person, with no time limit.
The problem
What this replaces
A folder of files per job
A budget spreadsheet, a call sheet document, a crew list, a contacts tab. Duplicated per production, drifting from each other the moment anything changes.
Re-sending the call sheet
The location moved an hour. Now it is a new PDF, a new email, and a quiet hope that the gaffer opened the second one and not the first.
Budget versus what actually happened
You budgeted the shoot in a spreadsheet and then the real costs arrived somewhere else entirely. Comparing them is a manual job you do once, late, if the client asks.
What you get
Built for exactly this
Unlimited productions on a free seat
The producer plan puts no cap on how many jobs you run at once — that is the whole point of it. One seat, free, with no time limit.
Phases that mean something
Lead, pre-production, production, post, delivered, invoiced. Each job sits in a real state, so you can see the whole slate at a glance instead of remembering it.
Call sheets that update themselves
Shoot days carry location, call time, notes and crew assignments. Send them as calendar invites — when the call time moves, the invite in everyone’s calendar moves with it.
Share a schedule without an account
Public schedule links let crew and clients see the days without being invited into your company or paying for a seat.
Budgets by category, estimate against actual
Gear, crew, travel, catering, post. Logged time and real costs land against the estimate as the job runs, so the variance is visible while you can still act on it.
Invoicing that looks professional
Twenty invoices a month on the free plan, as proper PDFs, with prices snapshotted at the moment you wrote them.
Freelancers and crew in one book
Keep the people you actually call — roles, rates, contact details — and assign them straight onto shoot days.
Deliverables with deadlines
Track what has to be handed over, who owns it and when it is due, then share cuts for client review and collect timestamped notes and approvals.
How it works
A week in the system
Open the production
Create the job, set the client and the phase, and start the budget by category. It stays a lead until it is not.
Build the days
Add shoot days with locations and call times, assign the crew you are bringing, and send calendar invites so it lands in their actual calendar.
Run it
Log time against the production and phase, watch costs land against the estimate, and keep the client on a shared schedule link rather than a chain of PDFs.
Deliver and invoice
Track deliverables to their deadlines, collect approvals on shared cuts, then invoice and read the finished budget against what you planned.
Pricing
Your plan
The real launch price — not a placeholder. Waitlist members use it free until then.
Producer
Free, one seat
Built for one person. When you grow a team, the company plans pick up from there.
For freelance producers running other people's productions — full project management, light on gear.
- Unlimited productions
- Crew scheduling, call sheets and calendar invites
- Budgets with estimated vs. actual
- Client video review
- 20 invoices a month
Questions
Be running on it by October 2026
Join the waitlist and we'll set you up before we open to the public.